Manage Your Daily Email Deluge!

Tame your e-mail beast by mastering the art of e-mail management.

This will reduce your stress, streamline your workflow, and improve your efficiency. Here are some strategies you can implement:

1. Avoid constant interruptions: Turn off your auto send/receive or set it to a reasonable timeframe, like every hour or two.

2. Respond immediately: If possible, reply immediately with an action-oriented 1-line response. Then delete or file the email, and get back to work!

3. Be brief: Keep your messages under 10 sentences. Communicate your main point in the first sentence or two.

4. Use proper grammar: Do NOT bypass standard grammar and punctuation. Create a well-written message. It will save your recipient time, as well.

5. Break up topics: Use separate paragraphs or bulleted lists when possible.

6. Use the subject line: Make sure you are very descriptive in the subject line. Or, use the subject line for the entire message: Meet 10:00, 5/30 Ok?

ACTION ITEM

This week, take 3 steps toward taming your e-mail monster!

Ideas:

• Talk to your office and set up agreements with internal e-mails.

• Create e-mail folders that will help you organise your inbox.

• Reset your auto email send/receive.

HopeAD are strategy based, creatively focused and results oriented. Our approach is based on three key areas: Think, Create & Deliver. Think: By understanding your brand, competitors, market place and objectives. Create: Generating innovative and powerful campaigns with a media neutral approach. Deliver: We deliver campaigns that get results forming meaningful relationships that grow. We apply the same ethos to every project - eye catching design that communicates key messages, in a way that makes them easy for the target audience to understand. Visit our website www.hope.com.au to learn more about us and our services or feel free to contact us on 03 9529 7799.
First published: 22 June 2006.
Last updated: 2 August 2006.