This job description format encourages a focus on end results and clear measures, or key performance indicators (KPIs), to show when they have been achieved.
Using this approach, from the top to the bottom of an organisation, allows effective job design and clear linkages between individual efforts and corporate objectives.
It should not include day-to-day activities that are required to achieve the results but rather the 4 - 6 key results the job holder must deliver.
Title: Accounts Payable Clerk
Incumbent: Sidney Sums
Department: Finance and Administration
Reports to: Payroll and Accounts Manager
Direct Reports: Nil
Primary Purpose: To contribute to the effective management of Company funds by ensuring all supplier accounts are correct and paid within the required time.
| Key Result Area |
Measure |
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Authorisation: Ensure all supplier accounts accurately reflect goods and services ordered and received.
Payments: Ensure all supplier accounts are authorised and paid within the specified time and by appropriate method.
Records: Ensure accurate input of accounts payable data to Company accounts.
Management Information: Contribute information for management of Company cash flow.
Employee Records: Maintain pay rates records and other employment details records, such as annual leave and sick leave.
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All invoices paid match authorised purchase orders and goods/services delivered per specification.
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Checked accounts authorised with no further management queries.
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All accounts paid within Company supply/payment terms as per agreed process.
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All payments allocated to correct cost centres within agreed timeframes.
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Current payments recorded and reported within agreed timeframes.
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Any deviations from forecasts in month ahead, flagged and reported to F&A Manager within agreed timeframes.
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Employee details are current and meet legislative requirements and Company policy.
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Typical qualifications and experience: High School Commerce or College Bookkeeping course. Demonstrated experience in matching data accurately and good questioning skills. High attention to detail and ability to consistently follow through.
Other relevant information: Must work closely with Purchasing Department members. May be required to work additional hours at month end or year end to ensure all transaction completed within Company guidelines. Other related duties as required from time to time.
| Position holder's signature: Sid Sums |
Date: 30/6/05 |
| Supervisor's signature: Sally Pursestrings |
Date: 30/6/05 |
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